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Introduction
1. Attachments are a powerful feature of Empower.
Attachments are files and folders that can be attached to a Product a Job. Attachments are able to be uploaded, viewed and edited in both Management and Factory versions of Empower.
There are several ways to add an Attachment:
- From the Management version Adding Attachments To Jobs adds an Attachment (or Attachments) to a Product at the Job level i.e. for a specific Job - for example in Job 123
- From the Management version Adding Attachments to Products adds an Attachment (or Attachments) to a Product at the Product level. All Jobs that are subsequently created with that Product in it will automatically have that Attachment or Attachments copied as an Attachment to the Product in that Job
Altering or editing an Attachment at the Job level will not alter the Attachment at the Product level.
Altering or editing an Attachment at the Product level will alter any Attachments that have been automatically created in Jobs, unless they have previously been edited at the Job Level.
It may help to clarify this with an example.
Imagine a Product called Product A. And that Product has an Attachment that is a Word document with three paragraphs in it.
Now imagine a Job - Job 345 that has the Product A in it. It will automatically have an Attachment - being a Word document with three paragraphs.
But if someone edits the Attachment in Job 345 to say four paragraphs - this will not affect the original Attachment at the Product level that will still have the three paragraphs of information.
However if someone subsequently alters the Attachment at the Product level to two paragraphs then all previously created Jobs will be altered to two paragraphs unless they have previously been altered.
2. Any type of file can be attached. For example an Attachment could be
- a picture taken from a phone
- a spreadsheet containing costs or technical information
- or a Microsoft Word or PDF document, etc.
For more information on the type of files that can be attached see Attachment Types.
For more information on adding an Attachment see Adding Attachments To Jobs and Adding Attachments to Products and Uploading Attachments from Factory.
3. An unlimited number of Attachments can be uploaded for each Product in a Job. To group several files together so they can be easily viewed, a folder or folders should be created.
For example, imagine a Job with a Job Number of 70222 - you may wish to create a folder with the name 70222 and store all the related files - e.g. subcontractor quotes, costing spreadsheets, etc in that folder.
It is also possible to add sub folders.
For more information on adding Folders see Adding Folders.
4. Attachments can be easily and rapidly viewed from within Empower Time Track.
For more information see Viewing Attachments in Management and Viewing Attachments In Factory.
5. To get started with Attachments see Enabling Attachments.
See also
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